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Overview

Your business profile is the foundation of every document VIS42 produces — invoices, quotes, and credit notes all pull from these settings. Get this right before you start invoicing.

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Company Information

Go to Settings → Business Profile to configure:
  • Business Name — Appears on all documents and notifications
  • Legal Name — Used for compliance and e-invoicing (may differ from trading name)
  • Registration Number — Company registration / incorporation number
  • VAT Number — Your business’s VAT/GST identifier
  • Address — Registered business address (shown on invoices)
  • Country — Determines default tax rules and e-invoicing format
  • Default Currency — Used for all new invoices unless overridden
Your VAT number and legal address must be accurate for invoices to be legally compliant in most jurisdictions. Review these before sending your first invoice.

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Logo & Branding

1

Go to Settings → Business Profile → Branding

Upload your logo (PNG or SVG, recommended minimum 300×100px).
2

Set brand colors (optional)

The primary color is used for invoice headers and accents. Use your brand hex code.
3

Preview

Click Preview Invoice to see how your branding looks on a sample document before saving.
Use a white or transparent background on your logo. Dark backgrounds can clash with invoice layouts.

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Invoice Template Settings

  • Invoice Number Format — Prefix + auto-incrementing number (e.g. INV-2026-001). Set the prefix and starting number.
  • Default Footer Text — Appears at the bottom of every invoice (bank details, thank-you message, terms).
  • Default Notes — Pre-filled notes field on new invoices (e.g. “Payment by bank transfer only”).
  • Email Subject Line — Template used when sending invoices by email.

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Multi-Business

VIS42 supports multiple businesses under one account. Each business has its own independent profile, branding, and settings. To switch between businesses, use the business selector in the top navigation bar.
Each business has its own invoice numbering sequence. If you manage multiple entities, use distinct prefixes (e.g. ACME- vs BETA-) to avoid confusion.