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Overview

VIS42’s Payables module streamlines the process of managing supplier bills from capture through payment, with built-in approval workflows and payment scheduling.

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Key Features

Bill Capture

Capture bills with OCR and with AI parser

Approval Workflows

Route bills for approval

Payment Scheduling

Schedule payments reminders

Supplier Management

Track supplier spending

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Creating a Bill

1

Capture Bill

Upload PDF, forward email, or take photo with mobile app
2

Enter Details

Add supplier, amount, due date, and reference number
3

Categorize

Assign expense category and cost center (if applicable)
4

Submit for Approval

Route to approver based on workflow rules

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Bill Information

Each bill includes:
  • Supplier: Counterpart providing goods/services
  • Bill Reference: Supplier’s invoice number
  • Amount: Total amount due
  • Due Date: Payment deadline
  • Category: Expense classification
  • Description: What the bill is for
  • Attachments: Original bill document

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Bill Status Tracking

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Status Lifecycle

  • Draft: Bill being entered
  • Pending Approval: Awaiting approval
  • Approved: Approved, ready for payment
  • Scheduled: Payment scheduled
  • Paid: Payment completed
  • Rejected: Approval rejected (with reason)
  • Cancelled: Voided bill

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Payment Status Notifications

Stay informed automatically:
  • When bill is approved
  • When payment is scheduled
  • When payment is processed
  • When payment fails (if via automation)

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AI-firstFeatures

Use the MCP Server to:
  • Record bills via natural language
  • Check payment status with questions
  • Schedule payments intelligently
  • Identify due bills automatically
  • Analyze spending patterns

Connect to AI clients

Learn about VIS42 MCP Server

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Best Practices

Maintain good supplier relationships with timely payments
Take advantage of early payment discounts when available
Always verify bills against purchase orders or contracts