Accounts Receivable

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Overview

VIS42’s Receivables module helps you manage the complete lifecycle of customer invoicing and payments—from quotes to invoices to collections.

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Key Features

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Creating an Invoice

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Invoice Details

Every invoice includes:

• Invoice Number: Auto-generated or custom
• Issue Date: When the invoice was created
• Due Date: Payment deadline
• Line Items: Products/services with quantities and prices
• Tax Calculations: Automatic VAT/sales tax
• Payment Terms: Net 15, Net 30, custom, etc.
• Notes: Additional information for the customer

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Quotes

Generate professional quotes that can be converted to invoices:

1. Create a quote with products and pricing
2. Set valid until date
3. Send to customer for approval
4. When accepted, convert to invoice with one click

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Credit Notes

Issue credit notes for:

• Overcharged amounts
• Product returns
• Service corrections
• Discounts or goodwill credits

Credit notes can be:

• Applied to future invoices
• Refunded to the customer
• Offset against other receivables

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Payment Tracking

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Payment Status

• Draft: Invoice being prepared
• Sent: Delivered to customer
• Viewed: Customer opened the invoice
• Partial: Partially paid
• Paid: Fully paid
• Overdue: Past due date
• Cancelled: Voided invoice

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Recurring Invoices

Automate billing for subscription or regular services:

• Set Schedule: Weekly, monthly, quarterly, annually
• Auto-Send: Invoices created and sent automatically
• Variable Amounts: Update pricing per occurrence
• End Date: Set when recurring billing stops

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AI-first Features

Use the MCP Server to:

• Create invoices with natural language
• Send reminders to overdue customers
• Generate reports on demand
• Answer questions about receivables
• Identify patterns in payment behavior

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Best Practices